HELP US BRING THE GIFT OF HEALTH TO LIFE.
Working at Pharmavite is an experience like no other. With a focus on complete nutrition for all, each endeavor is urgent and every day counts. You'll have the opportunity to work on the #1 selling national vitamin and supplement brand, Nature Made, as well as an exciting portfolio of other products that are shaping the future of the healthy living industry. Consumer-driven innovation, high quality products and a promising portfolio, all driven by a team with a shared sense of purpose -- that's Pharmavite. Join us to bring the gift of health to life.
This role is not available for sponsorship including I-983 participation.
The Administrative Assistant II role will support Pharmavite's Quality department and its programs, projects, and key initiatives. This role provides general administrative support to assigned manager, department, or team. May administer programs, projects and/or processes specific to manager, department, or team. This role may assist in budget preparation and control.
Critical contributions this role is counted on to deliver include:
Independently administers programs, projects, and/or processes specific to manager, department, or team.
Responds to department-relevant questions from internal and external contacts. Acts as administrative liaison for department or team within and external to organization.
Audits vendor invoices, processes check requests and tracks spending against budget. Maintains budget data. Tracks and analyzes budget variances and adjustments.
Answers calls or composes written correspondence.
Aids in composing, editing, preparing, and distributing materials for meetings and presentations. Prepares presentations involving graphics in various formats including Word, PowerPoint, and Excel spreadsheets.
Schedules meetings, conference calls, and appointments; tracks calendars. Arranges meetings and orders meals, as necessary.
Prepares correspondence, makes copies, and files documents. Organizes department reference materials.
Will assist with booking of travel and completion of detailed expense reports.
Will support organization of events; internal and external
Ideal Candidate:
The ideal candidate for this role will have experience providing administrate support to multiple senior roles. The ideal candidate will be passionate about working within and supporting a collaborative and multi-site organization. The ideal candidate will be able to support an increasingly agile organization that is supporting change and company growth.
You’ll be most successful in this role if you have:
Will have the proven ability to collaborate and independently lead efforts or projects.
Will have the proven ability to provide administrative and communication support to multiple departments across multiple locations.
Will have the proven ability to communicate to a cross-functional audience, both written and verbal. This communication may include technical topics.
Will have the proven ability to provide scheduling, planning, and logistical insights while supporting individual schedule or events.
In order to take on these challenges, you’ll need to have:
Requires a high school diploma or its equivalent. Two years of business school and or some college preferred. A four year college or university degree is a plus.
Requires three to five years of experience as an Executive Secretary or equivalent position. Business experience is important.
Advanced proficiency in word processing, spreadsheet and graphic presentation software including but not limited to Microsoft Office applications (Word, Excel and PowerPoint).
Database software experience (e.g., Access) is a plus.
Excellent communication skills, tact and diplomacy in interactions with others, strong organizational skills, the ability to handle multiple projects at once and to work independently.
Able to assist in composing, editing, preparing, and distributing materials for meetings and presentations accuracy and attention to detail.
OUR OFFER
Here, career paths aren't predefined, and bureaucratic limitations don't exist -- you have the opportunity to grow, learn from industry pioneers, and develop the way you want to. Pharmavite is investing more in the development of our team -- to help us deliver on our purpose and help you achieve your career aspirations. Our environment is geared to fuel curiosity, encourage experimentation, and generate learning as this is the way we develop ourselves and our organization.
Pharmavite is committed to meeting the needs of our employees and their families with a Total Rewards package that's as comprehensive as the vitamins and supplements we deliver to consumers. With competitive compensation programs and standout benefits, we provide employees with optimal health and well-being -- as well as peace of mind. These rewards -- plus our new recognition program -- ensure employees feel supported both at work and home.
The salary range for this position is $58,000.00 - $94,000.00.
Actual compensation will take into account a wide range of factors that are unique to each candidate, including but not limited to geographic location, education, experience, qualifications and job-related skills. It is not typical for an individual to be hired above the midpoint of the range for their role and compensation decisions depend on the facts and circumstances of each case. This information is provided to applicants in accordance with state and local laws.
Base pay is only one component of our total rewards offerings, and we will take the full offering into consideration when presenting an offer of employment. Our total rewards package for this position may also include an annual performance bonus, Medical, dental and vision benefits, 401K match, and other wellness benefits.
Pharmavite provides compensation for all overtime hours worked by non-exempt (hourly) employees in accordance with state and federal law. The need to work overtime hours will be determined by management, based on customer and business necessity, to meet the needs of our business. Pharmavite may require employees to work overtime.
Pharmavite provides compensation for all overtime hours worked by non-exempt (hourly) employees in accordance with state and federal law. The need to work overtime hours will be determined by management, based on customer and business necessity to meet the needs of our business, Pharmavite may require employees to work overtime.
Voluntary overtime requested by non-exempt employees must be approved in advance by the employee’s supervisor.
Visit Pharmavite.com/careers to learn more about our mission and discover an opportunity that's right for you. Health and wellness begins with us.
Pharmavite is an equal opportunity employer. We prohibit employment discrimination and harassment based on race, color, religion, age, sex, sexual orientation, gender, national origin, and any other basis protected by state and federal law. Pharmavite recruits, hires, employs, trains, promotes, and compensates individuals solely based on job-related qualifications and abilities.
Pharmavite also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation to complete the application process, please email [email protected].
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications of employees assigned to this job.
CALIFORNIA FAIR CHANCE ACT:
Qualified Applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
JOB ALERT FRAUD:
We have become aware of scams from individuals, organizations, and internet sites claiming to represent Pharmavite in recruitment activities in return for disclosing financial information.
Our hiring process does not include text-based conversations or interviews and never requires payment or fees from job applicants. All of our career opportunities are regularly published and updated on Pharmavite.com’s Careers section.
If you have already provided your personal information, please report it to your local authorities. Any fraudulent activity should be reported to: [email protected].
#WIM
