West Hills, California Human Resources Administrative Assistant

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  • Requisition Number R5904
  • Full Time Full time
  • Shift Regular
  • Area of Interest Administration & Secretarial
  • Location West Hills, California


Working at Pharmavite is an experience like no other. With a focus on complete nutrition for all, each endeavor is urgent and every day counts. You'll have the opportunity to work on the #1 selling national vitamin and supplement brand, Nature Made, as well as an exciting portfolio of other products that are shaping the future of the healthy living industry. Consumer-driven innovation, high quality products and a promising portfolio, all driven by a team with a shared sense of purpose -- that's Pharmavite. Join us to bring the gift of health to life.

**No Sponsorship or Relocation Benefits**

The HR Administrative Assistant role is responsible administering a wide variety of complex special projects.  Provides general administrative support to multiple HR Leaders and their teams. This role reports to the Director, of Talent & Organization Development.

Key Responsibilities

Critical contributions this role is counted on to deliver:

  • Provides administrative support to the leadership team in the Human Resources department. 

  • Regular tasks include:  screening phone calls, distributing mail, preparing expense reports, composing/editing/preparing presentations, coordinating travel and meetings, managing room set-up and tear-down, managing calendars and maintaining supplies.

  • Independently performs complex special projects for department projects on a regular basis. This may include creating and distributing employee communications.

  • Maintains confidential employment/employee relations data and records.

  • Responds to department-relevant questions from internal and external contacts.  Acts as administrative liaison for HR within and external to organization. 

  • Audits vendor invoices, processes check requests and tracks spending against budget.  Typically maintains budget data and typically tracks and analyzes budget variances and adjustments. 

  • Performs other related duties as assigned.

The Ideal Candidate

The ideal candidate is high energy, takes ownership of their responsibilities, prides themselves on having great customer service outlook, high integrity and understands the need for confidentiality. An exciting opportunity to grow and learn more about the many groups within HR as you support Talent Acquisition (onboarding and offboarding), Talent Development, Employee Relations and Total Rewards (benefits and compensation).

Critical Success Factors

You’ll be most successful in this role if you have:

  • High level of attention to detail

  • Customer service orientation

  • Effective organizational skills

  • Ability to handle multiple tasks and priorities at the same time

  • Deadline cognizant approach to your work

Required Skills & Capabilities

In order to take on these challenges you’ll need to have:

  • Requires a high school diploma or its equivalent. Two years of business school and/or some college preferred. A four year degree college or university degree is a plus.

  • Requires three to five years of experience as an Executive Secretary or equivalent position in a fast pace environment.

  • Excellent communication skill, tact and diplomacy in interaction with others.

  • Ability to work independently.

  • Ability to handle and maintain sensitive and confidential information.

  • Proficiency in word processing, spreadsheet and graphic presentation software including but not limited to MS Office Suite (Word, Excel and PowerPoint).


Here, career paths aren't predefined, and bureaucratic limitations don't exist -- you have the opportunity to grow, learn from industry pioneers, and develop the way you want to. Pharmavite is investing more in the development of our team -- to help us deliver on our purpose and help you achieve your career aspirations. Our environment is geared to fuel curiosity, encourage experimentation, and generate learning as this is the way we develop ourselves and our organization.

Pharmavite is committed to meeting the needs of our employees and their families with a Total Rewards package that's as comprehensive as the vitamins and supplements we deliver to consumers. With competitive compensation programs and standout benefits, we provide employees with optimal health and well-being -- as well as peace of mind. These rewards -- plus our new recognition program -- ensure employees feel supported both at work and home.

Annual Pay

Annual Pay Range

$54,530.00 - $81,693.00

This represents the minimum and maximum base salary range for this role, plus annual incentive. Various elements are used to determine a candidate’s starting salary such as job experience, specific skills, and comparison to internal incumbents currently in the role.  This information is provided to applicants in accordance with state and local laws.

Pharmavite provides compensation for all overtime hours worked by non-exempt (hourly) employees in accordance with state and federal law. The need to work overtime hours will be determined by management, based on customer and business necessity to meet the needs of our business, Pharmavite may require employees to work overtime.

Voluntary overtime requested by non-exempt employees must be approved in advance by the employee’s supervisor.

Visit Pharmavite.com/careers to learn more about our mission and discover an opportunity that's right for you. Health and wellness begins with us.

Pharmavite is an equal employment and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to their protected veteran or disabled status, or any protected status. We do not discriminate in employment based on race, color, religion, age, sex, sexual orientation, gender identity, national origin, or any other basis covered by applicable law. All employment is decided based on qualifications, merit, and business need.


The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications of employees assigned to this job.


We have become aware of scams from individuals, organizations, and internet sites claiming to represent Pharmavite in recruitment activities in return for disclosing financial information.

Our hiring process does not include text-based conversations or interviews and never requires payment or fees from job applicants. All of our career opportunities are regularly published and updated on Pharmavite.com’s Careers section.

If you have already provided your personal information, please report it to your local authorities. Any fraudulent activity should be reported to: recruiting@pharmavite.com.